Department of Public Safety
Policies & Procedures
New York State Education Law (Section 4605) requires the University to establish procedures for the maintenance of public order on its campus. The procedures are outlined in a "Standards of Conduct" statement adopted by the Board of Trustees on July 15, 1970, and are published in the Faculty Handbook.
University Public Safety is charged with providing general security services at the University, and takes steps to insure the maintenance of public order consistent with its mission. [Faculty Handbook, June 1999 edition]
A number of the University's internal policies and procedures are directed to its maintenance of order, discipline, and safety on campus, and to the prevention of activities which impair or jeopardize University services or the legitimate privacy rights and freedoms of members of the University community.
A major part of the responsibility for implementing these policies is assigned to the University's Department of Public Safety. The department, acting on its own observations or on a report or complaint from other members of the University community, is obliged to initiate inquiries, conduct investigations, give directions, and exercise certain controls.
We are committed to protecting the rights and safety of University community members regardless of race, ethnicity, gender, religion, sexual orientation or disability. Incidents of harassment or assault will be responded to with seriousness and sensitivity. University policies direct faculty, staff, and students to treat all people with dignity and respect. New York State law also contains special provisions for acts of criminal misconduct “ . . . that manifest evidence of prejudice based on race, religion, sexual orientation, or ethnicity. . .”.
In general, classification as a hate crime increases the possible sentence that would be imposed on the specified offense if it did not otherwise meet the definition. For the full text of the statute, which defines special offenses and provides sentencing information, see Section 485 of the New York State Penal Law.
The Office of the Dean of Students is responsible for handling campus judicial procedures relating to sexual harassment, sexual assault, dating and domestic violence and stalking in all cases involving students who are accused of such conduct. The Standards of Student Conduct Booklet and the Graduate Bulletin outline policies, the disciplinary process, and the penalties. Should an accused student be found responsible for violating the University’s Policy Against Discrimination and Harassment, he/she is subject to the full range of disciplinary sanctions, up to and including expulsion.
Procedures for discipline of staff and faculty found to have violated University policies (such as Policy 106) are controlled by the Faculty Handbook and/or in various Human Resource policies. Corrective discipline for staff also is addressed generally in Human Resources Policy 154.
Searches other than plain view observations are to be conducted only after obtaining consent; at the direction of a senior UR official having program authority for the area; in support to a proper search warrant being executed by a law enforcement officer; or, if an exigent circumstance affecting immediate health/life safety risk is noted.
Searches are intended to be limited to the purpose(s) for which entry was made or to resolve immediate health/life safety conditions.
Whenever possible, they will be conducted in conjunction with Residential Life and/or Dean of Students Office representative present, unless prohibited by exigent circumstances or for reasons articulated by a law enforcement officer. In cases where a representative is not available or cannot be contacted, other notifications will be made as soon as possible given the event circumstances.
It is the intention of University Public Safety to provide proactive, preventive patrols in public spaces within University residential and leased housing. Public Safety foot patrols of residential areas should be conducted with the goal of promoting the health and safety of the residential community; to provide defense of personal and University property; to provide a visible deterrent and security omnipresence to help repress crime and other behavior deemed unacceptable by the University; to assure that building systems are functioning properly; to ensure adherence to University Policy/Procedures/Sanctions and to cultivate positive attitudes and open avenues of communication with those residing, working and visiting the housing areas.
It is the intention of University Public Safety to assure all reasonable privacy is extended to those residing in rooms and apartments leased from the University. When appropriate, advance notification should be given to housing occupants before security staff enter an individual room or apartment. However, there will be instances when it will become necessary for security staff to enter housing rooms and apartments without notice to carry out protective or personal safety duties. In addition, Residential Life Staff will often contact Public Safety for assistance in documenting and resolving alleged or observed violations of Student Conduct Standards, University Policy or NYS Laws occurring in and around their respective living areas, halls and buildings.
The Drug-free Schools and Communities Act Amendments of 1989 require an institution of higher education, as a condition of receiving funds or any other form of financial assistance under any federal program, to certify that it has adopted and implemented a drug prevention program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.
Any group, formal or informal, planning an event where alcohol is to be served must comply with regulations on each campus for host training, registering the event, controlling the service of alcohol, service hours, the sale of alcohol, attendance, food and beverage quantities, BYO events, and advertising.
Public Safety staff conduct checks of events to verify that University regulations are being followed.
The University is committed to maintaining a safe and secure environment in which to conduct educational and research activities. This requires minimizing the risk of injury or death associated with intentional or accidental use of weapons.
Faculty and Staff
No weapons of any type (firearms, bb or pellet guns, double-edged knives, bows and arrows, stun guns, paintball guns and the like) are allowed on University property. If a weapon is discovered, Public Safety staff will confiscate it and turn the item over to the appropriate law enforcement agency.
Possession could result in arrest, suspension, or expulsion from school, and/or termination of employment.
Students are not permitted to possess or imply possession of a weapon anywhere on property owned, leased or controlled by the University of Rochester. A weapon is any instrument that is used to inflict physical harm, is intended to be used to inflict harm, or could reasonably cause fear of infliction of harm, including any item that may be deemed a weapon under applicable law.